Last updated: 25 June 2026.
In short: NurseryNote is a school-management app for small Indian preschools. We collect only what your school needs to run — attendance, fees, homework, announcements. Your data is seen only by your school’s principal, your child’s teachers, and your family guardians. We don’t sell your data or use it for advertising. You can download your data or ask us to anonymize it at any time. School and academic records are kept while your child is enrolled; personal details are anonymized on request, and automatically 30 days after you delete your account.
1. Who we are
NurseryNote is operated by Jaskanwarpal Singh (sole proprietor; “NurseryNote”, “we”, “us”), based in Mohali, Punjab, India. For any data question, email hello@nurserynote.com. We are the Data Fiduciary for the data described here under India’s Digital Personal Data Protection Act, 2023 (DPDPA).
2. What data we collect
When you use NurseryNote, we collect and store:
- Profile: your name, email address, phone number.
- School assignment: the school and class you (or your child) belong to.
- Student records: attendance, homework posts, leave applications, fee-payment history, holidays observed.
- Photos: student photos, if uploaded by the school.
- Guardian relationships: which parents or family members are linked to which child.
- Notification state: which announcements you’ve read.
- Login metadata: the Google account you sign in with (mobile); web-admin login email; login timestamps.
We do not collect location, contacts, or microphone data. We access the camera/photos only when a school user uploads a student photo.
3. Why we collect it
Strictly to run the school’s day-to-day operations:
- Tracking fee payments and sending gentle reminders when fees are due.
- Posting homework to the child’s class and notifying parents.
- Allowing parents to apply for leave on behalf of their child.
- Announcing holidays and school events.
- Managing guardians so both parents (and other family members) can stay informed.
We never use your data for advertising, marketing, profiling, or sale to third parties. Ever.
3a. Service providers we rely on
To run the app we use a small set of trusted providers who process data only on our instructions, not for their own purposes:
- Google — sign-in and push notifications.
- Hosting provider — to run our servers.
- Error-monitoring — to detect and fix crashes.
- Email provider — to send school and account emails.
These are service providers (processors), not parties we “share” or “sell” data to. We do not give your data to advertisers or data brokers.
4. Who sees your data, and how long we keep it
Your data is visible only to:
- The principal of your child’s school — for school operations.
- Teachers of your child’s class — for their class’s students only.
- Guardians linked to your child — for their linked children’s data only.
- NurseryNote support staff — for technical support and maintenance, on a strict need-to-see basis.
Schools are expected to keep academic and administrative records, so we retain school records while your child is enrolled and for a reasonable period afterwards for audit and academic-history reasons. We do not keep your personal identifiers (name, email, phone) longer than needed — you can ask us to anonymize them at any time, and we do so automatically 30 days after you delete your account (see Section 5).
5. Your rights
Under the DPDPA you have the right to access, correct, and erase your personal data, to grievance redressal, and to nominate another person to exercise your rights if you die or become incapacitated.
Download your data
Request a full export of all data associated with your account at any time — surfaced as “Download My Data” in the app’s Settings. Limited to one request per day per user.
Delete your account
Delete your account at any time via “Delete My Account” in Settings. You can also request deletion by emailing hello@nurserynote.com. Your account becomes inaccessible immediately; after 30 days we automatically anonymize your personal details (see Section 4). Limited to one request per day per user.
Correct your data
Ask your school, or email us, to correct any wrong details.
Grievance & escalation
Write to our Grievance Officer (Section 8). If you’re not satisfied with how we handle it, you may complain to the Data Protection Board of India.
6. Children’s data
NurseryNote handles data about children under 18. Children do not log in — only schools, teachers, and guardians have accounts. As required by the DPDPA, we process a child’s data only on the basis of verifiable consent of a parent or guardian, collected by the school at enrolment, which the parent confirms by ticking the consent screen when they first sign in. We do not track, profile, behaviourally monitor, or run any advertising directed at children.
7. How we protect your data
- Passwords: web-admin users (principals, teachers) sign in with a password, which we store only as a salted bcrypt hash — never in plain text. Parents sign in on mobile with Google, so no parent password is stored.
- Transport: all traffic runs over HTTPS/TLS.
- Isolation: data is scoped by school — one school cannot see another’s, enforced at the database layer.
- Access control: principals see their own school only; teachers see their own classes only; parents see their own children only.
We follow reasonable security practices appropriate to a service of this size.
7a. If something goes wrong (data breach)
If a personal-data breach affects you, we will notify you and the Data Protection Board of India without undue delay, in line with the DPDPA and its rules, and tell you what happened and what you can do.
8. Grievance officer
As required by India’s Digital Personal Data Protection Act, 2023 (DPDPA), you can reach our grievance contact at:
- Grievance Officer: Jaskanwarpal Singh
- Email: hello@nurserynote.com
We acknowledge within 72 hours and aim to resolve within 30 days. If unresolved, you may escalate to the Data Protection Board of India.
9. Changes to this policy
If we make material changes to this policy, we will notify you via:
- An in-app notification when you next open NurseryNote.
- An email to your registered email address.
Changes take effect 14 days after notification. Continued use of NurseryNote after that date means you accept the updated policy.
10. Contact
For any privacy question, email hello@nurserynote.com.